Job Description
Position: Executive Assistant (Part-Time Contract)
Are you an organized and proactive individual with excellent writing skills? Do you thrive in a remote work environment and enjoy explaining things virtually? If so, we invite you to consider joining our dynamic product design agency as an Executive Assistant. This part-time contract position offers opportunities for growth within our team.
In this role, you'll play a vital part in our product design studio's growth by supporting the leadership team with essential tasks. Your contributions will enhance the efficiency of our daily operations, allowing our leaders to focus on strategic decision-making. By maintaining organization, you'll help ensure that everything runs smoothly behind the scenes.
You will collaborate with a talented team dedicated to transforming user experiences across various industries, including healthcare and education. We are committed to fostering the growth of our team members, providing exposure to the latest technologies and industry trends while encouraging skill development in your areas of interest.
What You'll Be Doing:
Calendar & Meeting Management: Keep schedules organized, set up meetings, and ensure everything runs on time—bonus points if you enjoy helping others stay organized!
Email Management: Handle the inbox with professionalism, respond to emails promptly, and ensure important communications are never overlooked.
Outreach & Coordination: Assist in reaching out to potential clients or partners, scheduling follow-ups, and ensuring all communication is polished and clear.
Project & Task Management: Utilize tools like ClickUp or Notion to stay on top of projects and ensure deadlines are met effectively.
Client & Vendor Communication: Serve as the primary contact for coordinating with clients and vendors, setting up calls, and ensuring clear communication throughout.
Research & Sourcing: Conduct research on potential leads or vendors and gather information to support business decisions, presenting well-structured summaries and reports.
Provide Updates and Training via Video: Use asynchronous tools like Loom to share updates, provide walkthroughs, and keep clients or partners informed—being comfortable on camera is essential.
Who You Are:
You possess excellent writing skills and communicate clearly and effectively through email, phone, Slack, or video.
Highly organized, detail-oriented, and proactive, you take pride in completing tasks efficiently.
You are curious and eager to learn about new subjects.
Familiarity with marketing tools, including website builders, Google Analytics, and basic design tools like Canva, is beneficial.
You can manage multiple tasks and projects simultaneously without sacrificing quality.
Previous remote work experience is essential; you understand the dynamics of working independently and staying productive in a remote environment.
Tech-savvy and quick to learn new tools, experience with Slack, ClickUp, and Loom is a plus.
Prior experience as an assistant or in a similar role is advantageous, but we welcome applicants who are fast learners and eager to contribute.
Why Work With Us:
Join a small, fully remote team that values flexibility, autonomy, and productivity.
Be part of a growing business where you can make a tangible impact on our operations.
We encourage professional development and personal growth opportunities.
Our culture is relaxed and collaborative—no corporate stiffness here! We focus on working smart, having fun, and moving quickly.
Details:
Location: Remote (candidates within driving distance of the Philadelphia/South Jersey area will be prioritized)
Hours: Part-time with potential for growth.
Compensation: $22-$30 per hour, depending on qualifications.
Employment Type: Full-Time
Salary: $ 22.00 30.00 Per Hour
Job Tags
Hourly pay, Full time, Contract work, Part time, Work experience placement,